Difference between revisions of "Calendar"
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| − | <h3> Team | + | <h3>Late Team Registration Opens </h3> |
| − | <p> | + | <p>Late registration for teams will cost $5,000 USD (late fee of $500 USD). </p> |
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Revision as of 21:31, 1 December 2016
2017 iGEM Calendar
We are working on finalizing the iGEM 2017 calendar at iGEM HQ! We plan to release the calendar at the start of January, 2017.
Important Note for Everyone: Below you will see many "Freeze" deadlines. When items Freeze, those items CAN NOT be edited by anyone on your team after the deadline. For example, the Wiki and Registry Freeze takes place at 11:59PM EDT on November 1. Teams will not be able to edit any of their wiki or registry pages after that time.
These are very important deadlines and we will send numerous reminders for the deadlines. Please note these items for your team's schedule and make sure everyone on your team knows about them well ahead of time.
JANUARY
FEBRUARY
Team Registration Opens
Registration for the 2017 season will open in February! Team registration fees are the same as last year and will be $4500 USD.
MARCH
Team Registration Closes
Regular team registration ends at 11:59pm EST.
APRIL
Late Team Registration Opens
Late registration for teams will cost $5,000 USD (late fee of $500 USD).
Late Team Registration Closes
Late team registration ends at 11:59pm EST.
MAY
JUNE
Visa Application Day
Traveling internationally to attend the Giant Jamboree? Be sure to apply for your travel visa early! Information about travel visas and instructions on accessing the iGEM visa application letter system are available on the Visa Help page.
Important: Visa applications can take months to process. The staff members at iGEM Headquarters cannot contact the consulate on your behalf if your visa application is delayed. By applying early, you increase your chances of attaining your visa on time to attend the Giant Jamboree.
Project Descriptions Due
Preliminary team project descriptions are due July 7th. This description will not be used to judge your project. It serves to provide some background on what your team has been working on so far and what you hope to accomplish. It also provides other teams the opportunity to see what you're working on so they can reach out for collaborations or troubleshooting if they are exploring a similar topic.
JULY
AUGUST
SEPTEMBER
Title and Abstract Freeze
Your team title and abstract are important for both your team Judging Form and the Giant Jamboree Program. You add your title and abstract to your Team Profile Page, which will be automatically copied over to your Judging Form. It's the first item about your project that your Judges will see upon viewing your Judging Form, so make sure to submit it on time! We also include your title and abstract in the Giant Jamboree Program Booklet.
Track Selection Freeze
Track selection is important as it directly impacts the Giant Jamboree presentation schedule. We aim to group teams together by track in random groups of three to fit within the presentation schedule easily. The final track selection allows iGEM Headquarters to start working on the Giant Jamboree schedule.
Team Roster Freeze
For collegiate teams, Team Rosters are used to determine if your team will be categorized as an Undergraduate or Overgraduate team (high school teams are automatically placed into the high school section). This will impact the track awards and special prizes you can compete for during the competition, so make sure your Team Roster is correct and up to date by 11:59pm EDT September 8th. The Team Roster is also used to print your participation certificates for the 2017 competition season.
OCTOBER
Giant Jamboree Hotel Booking Deadline
DNA Submission Deadline
You must send your part submissions to iGEM Headquarters by this date. (They do not need to arrive at iGEM Headquarters by this date.) All teams must include a tracking number with their submissions. We recommend you work on the DNA Submission before finalizing your Judging Form (see next deadline).
After you fill out your DNA Submission form, you should see the status of your parts listed on your Judging Form reflect the sent-by date.
Judging Form Freezes
The Judging Form informs your team's judges about the medal criteria you have fulfilled as well as any special prize(s) you have nominated your team to compete for at the Giant Jamboree. This deadline allows iGEM Headquarters to assign the judges to your team, so this is a very critical deadline for every team. No extensions will be granted (no exceptions!), so please make sure you fill out and save your form by 11:59pm EDT.
NOVEMBER
Wiki and Registry Pages Freeze
The wiki freeze for the 2017 Giant Jamboree is on November 1, 11:59pm EDT. Once the wikis are frozen, users can no longer make any changes until they are unfrozen after the Jamboree. Please be sure to read through the the wiki requirements! No extensions will be provided (no exceptions!) and judges will begin their assessment on November 2, so make sure all changes are done by 11:59PM EDT.
The week before wiki freeze, iGEM experiences higher than normal traffic which can lead to strain on our servers and sessions timing out for users. iGEM HQ recommends that users do not wait till the last days to work/finish their wikis.
Teams must finalize their Registry Part pages by November 1st so the judges can begin their assessment of your work on November 2nd. For new parts, all of your part documentation and characterization data must be on the Main Page of your new Registry Part page(s).
Giant Jamboree Begins
The 2017 Giant Jamboree kicks off in Boston!
Giant Jamboree End
The 2017 Giant Jamboree finishes with the Awards Ceremony in Boston!
DECEMBER
Team Rosters Due
Completing the team roster is important because all of the team members listed on the rosters will receive participation certificates.
